Permits

• A Town of Greece Field Use Permit is required for sports leagues desiring to use town fields.
• Regular use field permits for spring and summer season should be submitted by the end of February to Constituent Services, One Vince Tofany Blvd. League permits are for a 2-1/2 month play season.
• Extended play, clinic and camp permits need a lead-time of one month, submitted to Constituent Services.
• Tournament permits need a lead time of at least three months, submitted to Constituent Services.
• Game schedules, rosters, and insurance certification are to be submitted with league permits
• Each league will be expected to show proof of liability insurance ($1,000,000) for use of the Town and/or school district fields. The Town or District, as appropriate, will be named as co-insured on the league insurance certificate. A copy of this contract MUST be submitted to the town or school district with the permit or it will not be approved.
• Payment in full for season use is due upon receipt of the approved permit by the league representative.
• All checks made payable to the Town of Greece and all payments made to the Town Clerk’s office, Greece Town Hall, One Vince Tofany Blvd., 14612.

Season Timelines

• No field use prior to May 15.
• Each permit is valid for approximately 2-1/2 months.
• Town field maintenance begins May 15 and ends September 1.
• A field use permit is necessary to use any school or Town field at any time.

Tournaments

• Special permits will be required for tournaments.
• Special emergency procedures, tournament coordinator (name & phone number), copy of insurance certificate, and copy of concession permit, if applicable, must be submitted along with the permit request.
• Setup for special events must meet NY State Building and Fire Prevention Code.
• A timeline of two months is necessary to procure the permit due to the various channels this permit must go through (Police, Safety Council, Human Services, etc.)
• Tournament permits will not be reviewed until all summer league times have been confirmed.
• Tournament event criteria:
• 1 field marshal for every 2 fields
• 1 permanent first aid station at the base location occupied by 1 emergency medical technician
• Field marshals must have portable communication with base first aid station EMT
• All field injuries must be reported to the base first aid station EMT immediately. The base EMT will assess the medical needs. If the situation requires an ambulance, the EMT will make the call for an ambulance.
• A copy of the injury reports must be submitted to the Town Clerk's Office on the next business day following the event.
• Restroom facilities will be scheduled by the Town of Greece and charges will be made to the sponsoring organization when rental is required.

Special Requests

• All set up, extra equipment, and field preparation requests must be made ahead of time. Last minute requests will not be honored.
• Goal posts will not be moved under any circumstances. On fields where there are no goal posts (fields that intersect with baseball fields), goal posts can be rented or borrowed. If we do the installation, there will be a fee attached. If league personnel do the installation, it will be necessary for School District/Town personnel to inspect. Liability is a concern with the goal posting.
• All special requests must be channeled through the permit process and additional fees may be assessed.

Bathroom Availability

• Town bathrooms are open from Memorial Day through October. Field permits on school property do not include inside facility use. Due to numerous neighborhood complaints, it has been decided to place a port-a-john on each school site. The cost of doing this will be passed on to the leagues.

Cancellation Policy: Cancellations made at least thirty days prior to the reservation date may receive a refund less a $20 cancellation fee. Refunds, if issued, will be in the form of a Town of Greece check, made payable to the person who made the reservation. Credit card accounts cannot be credited directly. If you have any questions, please call Constituent Services between 9 a.m. and 5 p.m., Monday through Friday, at (585) 225-2000. Cancellations less than 30 days from the event will be given no refund, no exceptions.

Cancellation Procedure: If you choose to cancel a reservation, and it is at least 30 days prior to the date, you must present your receipt to the Town Clerk, One Vince Tofany Boulevard. You will be mailed a refund check within 3 - 4 weeks. However, all cancellations are assessed a $20 cancellation fee. Refunds, if issued, will be in the form of a Town of Greece check, made payable to the person who made the reservation. Credit card accounts cannot be credited directly.

General Information

• All parks are open daily from 9 am to 10 pm. Memorial Day to Labor Day
• Shelters are available 9:30 am - 9:30 pm
• Large shelters have 10 picnic tables
• Small shelters have 6 picnic tables
• All shelters having cooking grills nearby
• Additional tables are scattered throughout the parks
• All bathrooms are open for the summer season (Memorial Day through October)
• There is no electricity in open shelters
• Please leave our parks clean - trash receptacles are available.
• Many Park shelters are located near athletic fields, which may be in use by organized teams. A shelter permit does not take precedence over a field permit, but if fields are not being used, they can be used by shelter renters. If definite field use is needed, a separate field permit and payment is required.
• The Town of Greece is not responsible for any personal property left in the Parks.

• To reserve a park facility you must be 21 years of age.
   

Rules and Regulations

• No field use prior to May 15.
• Official park hours are 9 am to 10 pm
• No subletting
• No live bands, disc jockey or karaoke except at Braddock Bay if both Lodge and Pavilion are rented.
• No adult entertainment
• No amusement rides or inflatables
• No horseback riding/pony rides
• No golfing
• Folding tables and chairs are for indoor use only.
• No tents allowed (except for festivals or tournaments with permission noted on permit)
• All groups are required to thoroughly clean up all areas used. Litter is to be put into provided containers.
• Unlicensed motor vehicles are prohibited in the park. No minibikes, snowmobiles, ATV's, go-carts etc. are allowed.
• Observe park speed limit at all times
• Do not block fire lanes or access roads - use designated parking areas only. Cars may be towed or ticketed.
• Firearms of any kind are not allowed on Park property. No hunting or target practice is allowed. No BB guns, sling shots, bows and arrows etc.
• Fires must be confined to Park grills.
• Leashed and unleashed animals are NOT allowed in any park buildings. All pets must be on a leash, and their litter disposed of.
• A responsible adult (21 years or older) must remain in attendance at all times.
• Smoking is not permitted inside any building.
• No thumb tacks or staples allowed. Tape is limited to unpainted areas only and must be removed when event ends.

New York State Law states that alcohol cannot be dispensed to minors under the age of 21 years. Violators will be prosecuted. In accordance with 168-2 of the Code of the Town of Greece, alcohol is not condoned by the Town, but if consumed, it must be done within the confines of the New York State Beverage Control Act. Park reservation permit must be available on site for review by Town official upon request.